AI automation consulting · Wholesale distribution
The work between your systems, done.
Orders arrive as emails and PDFs and get typed into the ERP. Prices live in spreadsheets. Invoices get matched by hand. We build software that does that work. Nothing reaches a customer, a supplier or your books until a person on your team approves it.
We reply within one business day to set up a 30-minute call. For distributors and other companies with $20M to $500M in revenue.
One order, one Tuesday
8:06. A customer’s order arrives as a PDF.
Dana retypes it into the ERP. Eleven minutes.
Her team does that 140 times a day.
The AI you bought has never seen your ERP.
So our engineer sits with Dana for two weeks.
Now the order is drafted before she opens it.
She checks one line and approves. Forty seconds.
Every vendor’s AI stops at the edge of its own product.
Your ERP, accounting and CRM are all adding AI, and each one only works inside its own product. The manual work lives in the gaps between them: the inbox, the PDF, the supplier portal, the spreadsheet. That is where your margin leaks, and where we work.
- Inbox Manual today
- PDFs and scans Manual today
- ERP Its own AI, inside only
- Supplier portals Manual today
- Accounting Its own AI, inside only
- Spreadsheets Manual today
- CRM Its own AI, inside only
We connect the gaps. Your ERP stays, whether it is Epicor, Infor, NetSuite, Acumatica, Dynamics or Sage.
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16%
Most distributors haven’t started. 93% of distribution executives call AI a strategic priority. Only 16% have it working across more than one part of the business. Distribution Strategy Group, 2026
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95%
Pilots stall at the systems. Most AI pilots never show a measurable return. They break where the AI has to fit into the systems and work a business already has. Those run with an outside partner succeeded about twice as often as internal builds. MIT NANDA, The GenAI Divide, 2025
What we automate first
One workflow at a time, chosen by the money it frees up. In a distributor, these come up in almost every audit.
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Order entry
Email, PDF, fax to ERP
Purchase orders are read and turned into draft sales orders, checked against your item numbers, contract prices, stock and credit.
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Price leaks
ERP and spreadsheets to margin
Sales below contract, stale costs and discounts nobody approved, found and fixed. For a distributor, a 1% price rise adds about 13% to operating profit.
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Collections
ERP to customer email
Reminders are drafted on schedule and payments matched to invoices, so cash arrives days sooner.
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Vendor bills
PDF bills to accounting
Supplier invoices are matched to purchase orders and receipts. Clean matches are approved in one batch; mismatches come with the reason.
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“Where’s my order?”
ERP and carrier to reply
Status replies are drafted from your ERP and the carrier’s tracking, ready to send.
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Quotes
Request to priced draft
Quote requests become priced drafts for your inside sales team to check and send.
What it’s worth to you
Three of those workflows, worked through. Move the numbers to match your business.
Workforce
Order entry from email, PDF and fax
a year
hours a year back
Pricing
Finding and fixing price leaks
a year
Mature pricing teams recover 0.5 to 1 point a year (McKinsey)
Cash flow
Getting paid faster
of cash, once
Distributors wait a median 47 days to be paid (SEC filings). Five days faster takes that to 42.
Together: about a year, plus of cash freed once.
The defaults are the example in our deck: a $25M distributor, with an hour of order-desk time at $33 including benefits (BLS). The audit replaces every assumption with your own numbers.
Built before, where the stakes were higher
The same pattern every time: documents come in, the system does the work, and a person approves it and handles the exceptions.
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Engineering automation
Chip design, for a global semiconductor company
Software that designs and checks microchips, working under engineer direction. Every result is verified automatically, and an engineer signs off before anything is released.
20× faster design turnaround -
Real estate · 50 agents
One system for deals, commission and compliance
Anti-money-laundering checks, risk rating and a five-year audit trail on every deal. No commission is paid without two approvals, and an assistant handles 16 everyday jobs.
8,400 hours a year back across the agency, built in about four months Modeled from the agency’s own roles and tasks. -
Membership association · 5,500 members
Four vendors’ systems, one database
Courses, email and payments from the systems the association already used, joined into one database with a checked sync every 30 minutes, staff work queues and reconciled payments.
3,355 records fixed, with zero errors -
Documents at volume
The Albert N. Martin sermon archive
2,967 sermons transcribed, summarized and tagged by topic and Scripture reference, with every quote checked word for word against the recording.
26,452 illustrations pulled out, each linked to the moment it was spoken Read the case study
Start small, prove it, then grow
You pay for a map before you pay for a build, and for support only once the build is paying for itself.
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Paid audit
- A map of your order-to-cash work
- The hours and dollars in each task
- Automations ranked by return
- A fixed-price plan for the first build
We need two hours with you, 30 minutes with each department lead, and some sample orders and bills.
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Build one workflow
The target is agreed in writing before we start. You see progress every day, and every change request is tracked until it is live.
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Run and improve
Support starts once the results show. Then the next workflow on the list.
Miss the agreed target, and the build is on us.
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Money back
- The build is refunded if the agreed target isn’t hit within 90 days of go-live.
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A named person
- A US-based person, not a ticket queue.
- A one-hour response if orders stop flowing.
- Monitored around the clock.
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Yours and private
- NDA first.
- Your code, your cloud, your data.
- Never used to train AI.
Runs alongside your ERP, and switches off in one click · a 30-day handover plan if you ever leave
You work with the two people who build it
No account managers and no handoffs. Based in Nashville.
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David Peyton
Runs Brightwork Digital
Has run a business, and the systems behind one.
- Ran his own chiropractic practice in Johannesburg for 10 years, and lectured at the University of Johannesburg.
- Ran IT for a multi-location healthcare group, including systems used by 3,200+ providers in a Henry Ford Health program.
- Since 2023, about 40 systems that take manual work off businesses in healthcare, finance, real estate and the trades.
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Graham Peyton, PhD
Engineering and AI automation
Builds automation where one mistake costs millions.
- Architect of a multi-team AI agent system that designs and verifies microchips.
- Builds design automation pipelines and the high-stakes verification around them, on highly sensitive customer data.
- Software and infrastructure engineer. PhD, Imperial College London.
Straight answers
Will this replace my people?
No. It takes the typing off their plate, so you grow without adding headcount.
Won’t our ERP vendor do this?
ERP AI works inside the ERP. The manual work is at the edges: email, PDFs, portals and spreadsheets.
What if it gets an order wrong?
Nothing reaches a customer, a supplier or your books until a person approves it. Routine items are approved in a batch; unusual ones are flagged with the reason. If anything fails, work drops back to the manual queue.
Is our data safe?
Your cloud, your code, read-only access to your ERP wherever possible, and never used to train AI. We sign an NDA first.
What does it cost?
The audit is a fixed fee, credited toward the build. The build is a fixed price, quoted once the audit has measured the work and sized against what it saves you.
Why not buy an off-the-shelf tool?
If one fits, the audit will say so.
We’re not a distributor. Does this fit?
The same work shows up at contractors, manufacturers, property managers and freight brokers: documents come in and someone types them into a system. If it is there, the audit will find it.
What if you go away?
You own everything, it is documented, and support is month to month.
We’re a private equity firm. Can this run across a portfolio?
Yes. The first company’s audit and build become the playbook for the next: one method, a fixed price per company, and a dollar figure per company for the investment committee. At a 7× EBITDA multiple, $100k a year of savings is about $700k of enterprise value.